Information Technology Procurement Accessibility Guidelines

Purpose

These guidelines provide resources for University staff and faculty to help ensure that information technology (IT) products and services they purchase or procure for the University meet accessibility standards.  

Guidelines

When a prospective IT product is to be broadly used by students, staff, or the public to carry out or participate in the the University’s core educational and administrative activities, the product should be accessible to users with disabilities. University faculty or staff involved in acquiring IT products and services should request proof of accessibility from a prospective vendor during new acquisitions and during contract renewals with current vendors.

Voluntary Product Accessibility Template (VPAT)

The University relies on the guidance provided by the Information Technology Industry Council (ITI) Voluntary Product Accessibility Template (VPAT®) for a detailed report of the accessibility of a product or service. Ask vendors to provide an Accessibility Conformance Report (ACR) in the most current VPAT® format as proof of their product or service’s accessibility support. The VPAT® template should be filled out in its entirety and include testing methodology, conformance level, and remarks for any partially-supported or non-supported level per the success criteria of WCAG 2.0 AA

Product Accessibility Road Map

For any WCAG 2.0 AA success criteria which the product or service either only partially meets, or does not meet, the vendor should provide a road map documenting the expected timeframe and release cycle that will resolve each accessibility issue. Departments should follow up with the vendor to ensure the product is meeting the goals of the accessibility road map.

Product Demonstration

At its discretion, the University may request a product demonstration of the accessibility support features of a given IT product or service. The vendor should be prepared to create a test account and provide a tour of the accessibility features (demonstrating both keyboard support and screen reader support) of their product via a web conference or in-person meeting. 

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